Facilities Coordinator
Impact: Operational efficiency, occupant comfort and safety
Coordinates and oversees the daily operations and maintenance of facilities, ensuring a safe, efficient, and comfortable environment for occupants. Manages vendor relationships, schedules repairs, and handles administrative tasks related to property management.
In their words
As a Facilities Coordinator, my days are a dynamic mix of problem-solving and proactive planning. One moment I'm troubleshooting a leaky faucet, the next I'm negotiating a new cleaning contract or ensuring our safety protocols are up to date. It's rewarding to know I'm directly contributing to a functional and comfortable environment for everyone.
What the day looks like
- People interaction
- Moderate
- Team vs solo
- 70% Team / 30% Solo
- Client facing
- Sometimes
- Impact visibility
- Moderate
- Travel
- 5-10% local travel
- Schedule flexibility
- Structured
- Remote work
- Limited Remote
- Typical work hours
- 40 hours/week
- Stress level
- Moderate
At a glance
- Median salary
- $60,000
- Entry-level
- $40,000 - $50,000
- Senior
- $75,000+
- Growth by 2033
- 6% (average)
- Demand
- Stable
- Freelance potential
- Low
- Salary growth potential
- Moderate, 50-80% growth from entry to senior
- Typical student debt
- $10,000 - $20,000
Skills you'll use
Hard skills
- Facilities Management Software
- Budget Management
- Vendor Management
- Preventative Maintenance Scheduling
- Safety Regulations Compliance
- Contract Negotiation
Soft skills
- Communication
- Problem-solving
- Organization
- Time Management
- Customer Service
Technical complexity: Moderate
Tools you'll work with
Core tools
- CMMS Software (e.g., UpKeep, FMX) (software): Managing work orders, preventative maintenance, and asset tracking
- Microsoft Office Suite (software): Correspondence, scheduling, and basic data management
Common tools
- Building Management Systems (BMS) (software): Monitoring and controlling building systems like HVAC, lighting, and security
- Hand Tools & Basic Repair Equipment (hardware): Minor repairs and inspections
Niche tools
- Walkie-Talkies/Two-Way Radios (hardware): On-site communication with maintenance staff
How to get there
- Minimum education
- Associate's Degree
- Licensing
- No
- Years to mid-career
- 4
- Years to senior
- 8
- Career switching
- Moderate
Where this career leads
How people arrive here
- Administrative Assistant: Many administrative assistants transition into facilities coordination due to their organizational skills and experience with office operations.
- Maintenance Technician: Maintenance technicians often move into coordination roles, leveraging their hands-on experience with building systems and repairs.
Where you can go from here
- Facilities Manager: The most common progression, involving greater responsibility for strategic planning, budgeting, and team leadership.
- Property Manager: Similar skill sets allow for a transition to managing residential or commercial properties, focusing more on tenant relations and leasing.
Typical progression
- Facilities Coordinator
- Senior Facilities Coordinator
- Facilities Manager
- Director of Facilities
Future outlook
- Automation probability
- 45% (moderate risk).
- AI disruption risk
- Low
- Demand trend
- Stable
How people feel about it
- Overall satisfaction
- 6.5/10
- Meaning
- 6/10
- Work-life balance
- 7/10
- Prestige
- 5.5/10
- Social perception
- Moderate
Find your community
Professional organisations
- International Facility Management Association (IFMA): A global professional association for facility management professionals, offering resources, education, and networking.
Reddit communities
- r/facilities: A Reddit community for facilities managers and coordinators to share experiences, ask questions, and discuss industry topics.
Online communities
- Facilities Management Forum (LinkedIn): An active LinkedIn group for discussions, sharing insights, and networking among facilities management professionals.